Last updated: October 21, 2026
Overview
This Data Retention Policy explains how Amdak Productions, LLC ("I," "me," or "my") collects, stores, and retains personal data and project files. I am committed to protecting your information and only retaining it for as long as necessary to fulfill the purposes for which it was collected.
Data Categories & Retention Periods
Client Project Files
Retention Period: 1 year from project completion
What's Included: Raw photos, edited deliverables, video footage, 3D tour data
Purpose: To fulfill re-order requests and provide additional edits if needed
Content processed by AI tools is kept only as long as needed to complete the project, then handled under the same retention periods as other project files.
Client Contact Information
Retention Period: 7 years from last transaction
What's Included: Name, email, phone, billing address
Purpose: Tax records, legal compliance, and customer service
Financial Records
Retention Period: 7 years (IRS requirement)
What's Included: Invoices, payment records, contracts
Purpose: Legal and tax compliance
Website Analytics Data
Retention Period: 26 months
What's Included: Page views, session data, general location
Purpose: Website improvement and marketing analysis
Email Communications
Retention Period: 3 years
What's Included: Email correspondence, inquiries, support tickets
Purpose: Customer service and dispute resolution
Data Storage & Security
How I Protect Your Data
- All data is stored on encrypted servers with industry-standard security protocols
- Project files are stored on secure cloud storage with redundant backups
- Access to client data is limited to authorized personnel only
- I use SSL/TLS encryption for all data transmission
- Regular security audits and updates are performed
- Physical storage devices are kept in secure, access-controlled locations
Data Deletion Procedures
Automatic Deletion
Data is automatically deleted after the retention period expires. Project files are removed from my active storage systems, and backup copies are purged within 30 days of the primary deletion.
Data Export Requests
You may request a copy of your personal data at any time. I will provide the data in a commonly used, machine-readable format within 30 days of your request.
Your Rights
You have the following rights regarding your personal data:
- Right to Access: Request a copy of the personal data I hold about you
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your personal data (subject to legal retention requirements)
- Right to Restrict Processing: Request limitation of how I use your data
- Right to Data Portability: Request transfer of your data to another service
- Right to Object: Object to processing of your data for certain purposes
Not a Backup or Hosting Service
The retention periods above are for my operations, re-orders, and additional edits. They are not a Client backup service, archive warranty, or hosting commitment. The Client must download and store delivered files on receipt. I do not guarantee that project files will remain available for the full retention period if a drive, platform, or account fails. After the retention period, files may be deleted without further notice. Retrieval of archived files, if still available, may be billed and is not guaranteed.
Matterport & Hosted Tours
Hosted 3D tours live on Matterport or another third-party platform. Platform hosting is separate from my project-file retention and is governed by that platform's terms and any hosting period stated on the proposal.
Extended Retention Requests
If you would like me to retain your project files beyond the standard 1-year period, please contact me to discuss extended storage options. Additional fees may apply for long-term archival storage.
Contact Us
For questions about this policy or to exercise your data rights: